The disdain that construction company owners have for contractor documentation is probably well-deserved.
It takes a lot of effort, time, and is very easy to lose. On the other hand, contractor paperwork is how you get paid.The construction business places equal emphasis on the documentation of your job as it does on the actual work you accomplish, including contracts, RFIs, submittals, schedules, drawings, change orders, invoices, labour compliances and more.
Although there are many digital alternatives available, it might be difficult to give up the documentation procedures you are accustomed to and have used successfully for your business for so long. It’s frequently simpler to maintain the status quo when one realizes the significant time, money, and effort investments required for a new software solution.
But the next time you have a payment held up, consider if the absence of correct paperwork was one of the reasons for this delay.
Do You Recognise These Paper Pains?
The five instances of how contractors lose time looking up information on paper papers are listed below. You’re not alone if they seem similar to you. Many contractors tolerate inefficiencies up until they become problematic. Missing an invoice or, worse still, paying it too much. Profits leak out of a project as a result of minor issues that were neglected or not spotted on paper. It occurs. It occasionally occurs when business is brisk and you’re overworked. It’s not the worst issue to have, but if you take the time to put a price on your paperwork difficulties for contractors, the status quo may start to feel more like what it truly is: a money drain. Here’s what happens and how it occurs.
You spend too much time looking for the right document.
Finding the right piece of paper in a file cabinet full of paperwork or the most recent version of the excel file you’re working on takes time and frustration, which drives up labor costs and reduces productivity. What else could you have been able to accomplish in that time?
Overlooking little problems that impact cost
A job that is making money on the first floor can be costing you money by the 15th. Without daily digital reports of what is going on at the worksite, errors and overlooked costs can start to compound very quickly. Identify and address issues before they turn into big problems, having access to real-time insights will allow you to make informed decisions on site.
We all know that you don’t get paid for the work you do, you get paid for the work you document.Working with paper might be inconvenient in the field. Make it simple for your employees to document requests for adjustments or rework in the field, in real time – before it becomes free work.
Lack of documentation in case of a dispute
Disputes, both real and potential, are a common outcome of workplace misunderstanding and oversight. When you have the right project management practises in place, you put yourself in a position to quickly resolve discrepancies – with documentation proving that your workers were where they were supposed to be, doing what they were supposed to be doing – or perhaps displaced by other workers performing unscheduled rework.
In any case, real-time work monitoring gives you the insight you need to avoid or settle disagreements early in the process, before the truly expensive paper begins flying.
Absence of labour compliance data
Even if you are great at your work and submit invoices in time, upto 25% of your billed value could be held back for non submission of labour compliance documents. Labour compliances are a specialised task, time consuming, error prone, and requires a significant administrative backend to ensure that it is managed properly and in a timely manner. How much of your cashflows have been affected by delays in your ability to comply with local labour codes?
Switch to software that stops the leak
At Bettamint, our secure platform seamlessly connects the field to the office and keeps you on top of the real-time status of your projects, your workforce and your compliance documents.